Data Entry Assistant (3 Positions)

The Monitoring, Research, Evaluation and Learning (MREL) Department is seeking three Data Entry Assistants for a one-month assignment to support the digitization of legal case records. The role involves transferring paper-based records into structured digital formats, ensuring data accuracy, completeness, and compliance with organizational data management standards.

1. Data Entry & Digitization

a. Transfer manual legal case records into structured digital formats using Microsoft Excel and/or Google Sheets
b. Organize and structure data according to approved templates and data management standards
c. Support data migration into the Content Management System (CMS), where required

2. Data Quality & Validation

a. Apply data validation rules and formulas to ensure accuracy and consistency
b. Cross-check entered data against source documents to ensure completeness
c. Identify and flag missing, inconsistent, or unclear records for review

3. Reporting & Documentation

a. Submit daily and weekly progress reports against assigned targets
b. Maintain accurate records of completed work and processed data volumes
c. Support final data verification and handover activities

4. Confidentiality & Compliance

a. Maintain strict confidentiality of all legal and programmatic information
b. Adhere to organizational policies and data protection standards
c. Ensure accuracy and professionalism in all assigned tasks

Education

a. Bachelor's degree or equivalent qualification
b. Background in IT, Data Management, Social Sciences, or a related field will be preferred

Technical Skills

a. Proficiency in Microsoft Excel and/or Google Sheets
b. Knowledge of formulas such as VLOOKUP, IF, COUNTIF, and data validation techniques
c. Familiarity with Content Management Systems (CMS) will be an advantage

Experience

a. Previous experience in data entry, digitization, record management, or administrative support roles will be preferred
b. Experience handling large volumes of data accurately and efficiently

a. Fast and accurate typing skills (minimum 40 WPM preferred)
b. Strong attention to detail and accuracy
c. Ability to work under daily and weekly targets
d. Strong organizational and time-management skills
e. Ability to maintain confidentiality and handle sensitive information responsibly

WHAT WE OFFER

a. Opportunity to contribute to a large-scale organizational digitization initiative
b. Hands-on experience in data management and information systems
c. Collaborative and professional work environment

CONTRACT DURATION

One (1) Month with the possibility of extension based on workload requirements and satisfactory performance.

EEO & Non-Discrimination Statement:

Integrated into our shared values is LAS's commitment to diversity and equal employment opportunity. All qualified applicants will receive consideration for employment regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristics or conduct protected by law. LAS is committed to being an inclusive organization where all people are treated fairly, recognized for their individuality, promoted based on performance and encouraged to strive to reach their full potential. We believe in understanding and respecting differences among all people. Every individual at LAS has an ongoing responsibility to respect and support a diverse environment.

Safeguarding & PSEA Commitment

Legal Aid Society (LAS) is committed to the prevention and protection from all forms of sexual exploitation and abuse (SEA). LAS explicitly prohibits its staff, associates, partners, consultants, or any other representatives associated with the delivery of its work from:

• Engaging in any form of sexual exploitation or abuse;
• Sexual activity with children (persons below the age of 18) irrespective of a mistaken belief of the age of the child which shall not amount to a defense;
• Exchange of money, employment, goods or services for sex, including sexual favors or other forms of humiliating, degrading or exploitative behavior, is prohibited. This includes any exchange of assistance that is due to beneficiaries of assistance;
• Sexual relationships between LAS staff and beneficiaries of assistance, since they are based on inherently unequal power dynamics, undermine the credibility and integrity of the work of LAS and are strongly discouraged.